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Employment Pass Application Malaysia

Hiring a foreign professional, or moving to Malaysia for a new role? Our employment pass application Malaysia service gets the company registered with ESD, prepares every document and follows the application through to passport endorsement.

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Foreign professional preparing an employment pass application

Before you apply

What the sponsoring company needs

An Employment Pass is sponsored by a Malaysian company, so the company has to be ready first. These are the usual requirements.

Minimum paid-up capital to sponsor an EP

Company ownershipMinimum capital
100% Malaysian-ownedRM250,000
Joint venture (at least 30% foreign)RM350,000
100% foreign-ownedRM500,000

General ESD requirements. Some sectors and licences, such as a WRT license for foreign-owned trading companies, have their own higher capital rules.

  • A registered Sdn Bhd or LLPIncorporated with SSM and up to date with its filings
  • An ESD employer accountRegistered and verified on the ESD portal before any application
  • The right licencesLocal council premise licence, plus any industry licence such as WRT
  • Company records in orderLatest audited accounts, SSM documents and tenancy agreement

EP categories

The three Employment Pass categories

Your category depends mainly on your basic monthly salary and contract length. It decides how long your pass lasts and what your family can apply for.

Category I

Senior roles in the highest salary band, with the longest pass validity.

Category II

Mid-level professional roles in the middle salary band.

Category III

Skilled roles in the lowest salary band, with the shortest pass validity.

The salary thresholds for each category were raised from June 2026, and some categories may need the role advertised locally first. Ask us to confirm the current figures and rules for your role before you agree a salary.

Documents

Documents you'll need

We'll send you an exact checklist. Most applications include the following.

From the applicant

  • Full copy of the passport
  • Passport-sized photo with a light blue background
  • Updated CV
  • Certified copies of education certificates, translated if needed
  • Employment contract, signed and stamped with LHDN
  • Job description

From the company

  • SSM company documents and company profile
  • Directors' identification documents
  • Latest audited financial statements
  • Tenancy or sale and purchase agreement for the premises
  • Local council and industry licences
  • Latest company utility bill

Step by step

Employment pass application Malaysia: step by step

Five stages from company registration to a stamped passport. We handle each one with you.

  1. Register with ESD

    We register the company on the ESD portal and submit its documents for verification.

    About 14 working days

  2. Set up the position

    We set up the role, and advertise it locally first where the category requires it.

    We handle this

  3. Prepare documents

    We check the applicant's documents and get the employment contract stamped.

    We guide you

  4. Submit online

    We submit the application on the ESD portal and respond to any queries.

    We handle this

  5. Approval and endorsement

    After approval, we arrange the visa letter if needed and the passport endorsement.

    We guide you
Consultant reviewing employment pass documents
The MJ Corporate House team in Kuala Lumpur

Why use an agency

Why use an employment pass agency Kuala Lumpur companies trust

Most delays come from the company side: an unverified ESD account, missing licences or out-of-date records. Because we're also a company secretarial and accounting firm, we can fix these before the application goes in.

With offices in Kuala Lumpur and Seri Kembangan, we act as the employment pass agency Kuala Lumpur and Selangor employers rely on for their foreign hires, from the first pass to renewals.

  • Company and pass in one placeSSM, licences, ESD registration and the application itself
  • Checked before submissionDocuments reviewed to avoid queries and rejections
  • Family passes tooDependent passes handled alongside the main application

How we help

Our employment pass application Malaysia services

  • Eligibility check

    We confirm the right category and whether the company qualifies to sponsor.

  • ESD registration

    We register and verify your company's ESD employer account.

  • Document preparation

    Applicant and company documents prepared and checked.

  • Submission and follow-up

    We submit on the ESD portal and handle any queries.

  • Dependent passes

    Passes for eligible family members, applied for together.

  • Renewals

    We track expiry dates and handle renewals before passes lapse.

FAQ

Employment pass: frequently asked questions

Who processes employment pass applications in Malaysia?
Applications are submitted online to the Expatriate Services Division (ESD). The sponsoring company must first register and be verified on the ESD portal.
How long does an employment pass application take?
Company registration with ESD usually takes about 14 working days to verify. Once the company is registered and the application is complete, a decision can come fairly quickly, but advertising requirements and queries can add time.
What is the minimum paid-up capital to sponsor an EP?
Generally RM250,000 for a fully Malaysian-owned company, RM350,000 for a joint venture with at least 30% foreign equity and RM500,000 for a fully foreign-owned company. Some sectors have higher requirements.
Why use an employment pass agency Kuala Lumpur based instead of applying yourself?
Most problems come from the company side, such as an unverified ESD account or missing licences. A local agency that also handles company secretarial work can sort these out before the application, which helps avoid delays.
Can my family join me on an employment pass?
Eligible Employment Pass holders can apply for passes for family members. What's available depends on your EP category, and we can apply for them together with your pass.
Do I need to be in Malaysia to apply?
No. The application is submitted by the employer online. Once approved, the applicant enters Malaysia, using a visa letter if their nationality needs one, and then has the pass endorsed in their passport.
HubAll visa services ServiceEmployment pass for foreign directors ServiceDependent pass application GuideEmployment pass requirements and DP10

Ready to hire or move to Malaysia?

Speak to our employment pass agency Kuala Lumpur team. We'll check your company and role, and quote for your employment pass application Malaysia from start to finish.

Start My Application +6012 964 3681

Information on this page is a general guide as of October 2026. Immigration requirements, salary thresholds and processing times may change. Contact us to confirm the requirements for your case.